Document Type: Forms

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- Academic Promotion for Level B Only (Higher Education) Procedure HR957 [URL]
  - Academic Promotion Application Template Level B Only (DOCX 1385.1kb)
- Academic Promotion for Levels C, D and E (Higher Education) Procedure HR1471 [URL]
  - Academic Promotion Application Template Level C, D and E (DOCX 1387.1kb)
- Adding a New Course/Syllabus or Changing Existing Data on Aptus (TAFE) Procedure SS1011 [URL]
  - Course Syllabus and Unit Data Form (DOC 146.0kb)
- Affiliate Institutes Policy CG1308 [URL]
  - Request for Legal Services Form (DOC 30.3kb)
- Agent Appointment Procedure CG1440 [URL]
  - Agent Reference Check (PDF 1295.0kb)
  - Approved Agent Application Form (PDF 1318.1kb)
  - In File Agent Checklist (PDF 34.4kb)
- Agent Monitoring and Termination Procedure CG888 [URL]
  - Agent Audit (PDF 909.8kb)
  - Agent Termination Letter (PDF 19.7kb)
  - Agent Warning Letter (PDF 19.7kb)
  - In File Agent Checklist (PDF 34.4kb)
  - Student Post Arrival Appraisal of Agent (PDF 26.5kb)
- Annual Reporting and Five Yearly Reviews of Designated Research Centres (DRC) Procedure RS1346 [URL]
  - Designated Research Centre Annual Report Form 0
- Application for Credit Entry into Campus Solutions ® for TPP Students Procedure SS1401 [URL]
  - Application for credit transfer (DOC 156.0kb)
- Application for Leave Entry into Campus Solutions ® for Domestic Students Procedure SS1366 [URL]
  - Application for leave from all studies form (DOC 299.5kb)
- Application for Leave Entry into Campus Solutions ® for Higher Degrees by Research Procedure SS1391 [URL]
  - Leave from studies form (DOC 303.5kb)
  - Withdrawal from all studies (DOC 166.0kb)
- Application for Leave Entry into Campus Solutions ® for Third Party Provider Students Procedure SS1402 [URL]
  - Application for leave from studies (DOC 171.0kb)
  - Withdrawal from all Studies Entry CS for TPP Students (DOC 160.0kb)
- Approval of New Award Programs (Higher Education) Procedure LT1252 [URL]
  - Change to Course Title - FORM 1C Procedure and Form (DOC 195.0kb)
  - Change to Unit Title and/or Unit Code - FORM 1D Procedure and Form (DOC 213.5kb)
  - Course Change that is More the Addition, Deletion or Replacement of 30% of Units within an Existing (DOC 157.5kb)
  - Curriculum Approval Form: Higher Education (DOCX 1398.8kb)
  - Flowchart for Choosing the Appropriate Course Approval Procedure (PDF 55.8kb)
  - Notice of Proposal for New Course - FORM 1A Procedure and Form (DOC 284.0kb)
  - Program Concept and Business Case Form: Higher Education (DOCX 1388.7kb)
- Approval of TAFE Internal Programs (TAFE) Procedure LT1239 [URL]
  - TAFE Internal Program Application (DOC 333.0kb)
- Approved Suppliers - E-Tendering for Obtaining Quotations and Conducting Tenders Guidelines FN1529 [URL]
  - Request for Legal Services Form 0
- Assessment (Higher Education) Procedure LT1254 [URL]
  - Graded Assessment (DOC 112.0kb)
- Assessment (TAFE) Procedure LT1241 [URL]
  - Department Delivery and Assessment Management Plan (DDAMP) (DOCX 1444.1kb)
  - Graded Assessment (DOC 112.0kb)
  - Part 1: Assessment Tool Overview (DOCX 1364.3kb)
  - Part 2: Guidelines for Assessors (DOCX 1364.8kb)
  - Part 3: Unit Outline Template (DOCX 1364.7kb)
  - Part 4: Instructions to Teachers Template (DOCX 1373.2kb)
  - Part 5: Assessment Task Template (DOCX 1374.7kb)
  - Part 6: Assessment Submission Template (DOCX 1361.4kb)
  - Part 7: Assessment Feedback Template (DOCX 1369.7kb)
  - Part 8: Cumulative Assessment Record Template (MS Excel version) (XLSX 1356.8kb)
  - Part 8: Cumulative Assessment Record Template (MS Word version) (DOCX 1361.8kb)
- Australian Apprenticeship Delivery (VET) Procedure LT1340 [URL]
  - Absence or Late Arrival of Apprentice Report (PDF 269.7kb)
  - Accommodation Allowance for Trade School (EFT) Form (PDF 216.8kb)
  - Application for UB Sealed Certificate (DOCX 193.5kb)
  - Apprentice/Trainee File Note (PDF 574.9kb)
  - Authority to Invoice Employer or Agency (DOCX 1364.6kb)
  - Contact Record (PDF 701.8kb)
  - Notification of Employer Non-Compliance of Release of an Apprentice for Scheduled Training (PDF 269.1kb)
  - Notification of Non Completion of Training for Australian Apprentices (DOCX 71.9kb)
  - Personal Details Amendment Form (VET) (DOCX 204.3kb)
  - Pre Training Review Page 1 (PDF 568.3kb)
  - Pre Training Review Page 2 (PDF 580.6kb)
  - Training Plan Sample (DOCX 818.3kb)
  - Training Program Checklist (PDF 604.8kb)
  - Workplace Withdrawal Log (PDF 208.9kb)
- Award Presentations Held Outside Official University Graduation Ceremonies Procedure SS1438 [URL]
  - Application for a UB Sealed Certificate (DOC 99.0kb)
  - Award Presentation Event Planning Checklist and Booking Form (DOC 439.5kb)
  - VET Schedule of Certificates (DOC 1412.5kb)
- Awarding of the University of Ballarat Medal Guidelines LT1295 [URL]
  - University of Ballarat Medal Nomination Form (PDF 337.1kb)
- Awarding of the University of Ballarat Medal Policy LT1294 [URL]
  - University of Ballarat Medal Nomination Form (DOC 881.0kb)
- Block Credit (TAFE) Procedure SS1332 [URL]
  - Block Credit Registration Form (DOC 145.0kb)
  - RPL and RCC Evidence Assessment Record (DOC 244.0kb)
- Claiming Reimbursement For Use of Employee's Private Vehicle Procedure FN921 [URL]
  - Staff Requisition for Reimbursement Form (DOCX 1368.2kb)
  - Staff Requisition for Reimbursement Form (PDF 278.3kb)
- Commercial Activities (TAFE) Procedure CG1019 [URL]
  - Project Management Checklist (DOC 233.5kb)
  - Roles and Responsibilities Checklist (can be used as commercial CIP) (DOC 152.0kb)
  - Tender/Proposal Checklist (DOC 185.0kb)
- Completion of Supplier Application Form Guidelines FN1531 [URL]
  - New Supplier or Change of Supplier Details Application Form (DOCX 817.6kb)
  - Schools Experience - New Supplier or Change of Supplier Details Application Form (DOCX 815.3kb)
- Continuing Enrolments Entry into Campus Solutions ® for Domestic Students Procedure SS1370 [URL]
  - Continuing enrolment Form (DOC 172.0kb)
- Continuing Enrolments Entry into Campus Solutions ® for Higher Degrees by Research Procedure SS1393 [URL]
  - Continuing Enrolment Form (DOC 169.5kb)
- Continuing Enrolments Entry into Campus Solutions ® for Third Party Provider Students Procedure SS1404 [URL]
  - Continuing Enrolment Form (DOC 170.5kb)
- Credit Transfer (TAFE) Procedure SS1022 [URL]
  - RPL and RCC Evidence Assessment Record (DOC 244.0kb)
- Delegations - Contract, Financial, Staffing and Tender Policy FN1449 [Domain]
  - Designated Purchasing Officer Nomination Form HEW 2-4 RC2 (PDF 193.5kb)
  - Financial Delegation Application HEW5+ RC2 (PDF 240.6kb)
- Delivery of a TAFE Course (TAFE) Procedure LT1023 [URL]
  - Department Delivery and Assessment Management Plan (DDAMP) (DOCX 1453.4kb)
  - Roles and Responsibilities Checklist (Commercial/Third Party Agreements) (DOC 152.0kb)
  - Teacher Delivery and Assessment Checklist (TDAC) (DOCX 1477.0kb)
  - Unit Module Outline (DOCX 1364.7kb)
- Department Delivery and Assessment Management Plan (DDAMP) LT1418 [URL]
  - Department Delivery Assessment and Management Plan (DDAMP) Checklist (DOCX 1453.4kb)
  - Employability Skills (XLSX 790.7kb)
  - Industry Engagement Log (XLSX 795.5kb)
  - Program Improvement Log (XLSX 789.6kb)
  - Program Pathways Form (DOCX 1363.7kb)
  - Student Engagement Feedback Log (XLSX 790.2kb)
  - Trainer Skills Matrix (VET) (XLSX 832.0kb)
  - Training and Assessment Strategy (XLSX 807.2kb)
  - Validation Outcomes Log (XLSX 789.7kb)
- Development of Collections and Library Spaces at Partner Provider (PP) Teaching Sites Guidelines IM1588 [URL]
  - Provision of Library/Resource Centres Review Checklist (DOCX 75.2kb)
- Direct Supervision (TAFE) Guidelines 1257 [URL]
  - Direct Supervision Record Sheet (DOCX 1371.3kb)
- Eating in the Classroom (UB Tec) Guidelines LT1605 [URL]
  - UBTec Student Incident Report Form (DOCX 51.5kb)
- Emergency Management Procedure CG1559 [URL]
  - Evacuation Drill Report (PDF 35.8kb)
  - Local Emergency Instructions Template (DOCX 143.9kb)
- Employee Assistance Program Guidelines HR1514 [URL]
  - EAP Feedback Sheet (DOCX 27.9kb)
- Enrolments - Standard (TAFE) Procedure SS1027 [URL]
  - Enrolment Supplementary Form (DOC 78.0kb)
- Evidence of Student Participation / Engagement (VET) Guidelines LT1259 [URL]
  - Flexible Delivery Participation Record - Entire Class - Multiple Units (DOCX 1361.6kb)
  - Flexible Delivery Participation Record - Entire Class - Single Unit (DOCX 1363.2kb)
  - Flexible Delivery Participation Record - Individual Student (DOCX 1362.4kb)
  - IE Audit Cover Sheet HESG (PDF 15.7kb)
- Expenditure Policy FN1327 [URL]
  - Purchasing Thresholds (DOC 78.0kb)
- Finance Forms FN1723 [Domain]
  - Application for Per Diem Travel Allowance - Overseas Only (XLSX 807.7kb)
  - Designated_Purchasing Officer_Nomination_Form_Hew2-4 RC2 (PDF 193.5kb)
  - Expression of Interest Template (DOCX 1369.3kb)
  - Financial_Delegation_Application_HEW5_Plus RC2 (PDF 240.6kb)
  - HIRAC Report Form (DOCX 140.8kb)
  - Interstate and /or Overnight Travel Form (DOCX 74.2kb)
  - Memo to obtain legal advice (DOCX 1362.3kb)
  - Procurement of Goods and Services Process Checklist (DOCX 1370.3kb)
  - Purchasing Thresholds (DOCX 1365.2kb)
  - Request for Tender Evaluation Matrix Summary (XLS 43.0kb)
  - Request for Tender Successful Tenderer Letter Template (DOCX 1364.5kb)
  - Request for Tender/Quotations Unsuccessful Tenderer Letter Template (DOCX 1365.4kb)
  - Schools and Programs Staff Only Checklist (DOCX 1374.7kb)
  - Schools Experience - New Supplier of Change of Supplier Details Application Form (DOCX 815.3kb)
  - Staff Requisition for Reimbursement (PDF 618.4kb)
  - Staff Requisition for Reimbursement Form (PDF 97.7kb)
  - Travel Itinerary Form (DOCX 800.7kb)
- First Aid Services Procedure CG1557 [URL]
  - First Aid Order Form (PDF 35.5kb)
  - First Aid Report (PDF 78.4kb)
  - University First Aiders Nomination Form (PDF 37.9kb)
- FORMS FN1548 [URL]
  - Additional Hours Time Sheet Part-time General Staff Only (DOCX 207.7kb)
  - Application for Accelerated Incremental Advancement - General Staff (DOCX 201.4kb)
  - Application for Staff Consultancy Approval Form (DOCX 188.0kb)
  - Authorisation of Excess Teaching Duty Hours (PDF 290.6kb)
  - Authorisation of Scheduled Duties Outside Ordinary Hours (DOCX 200.0kb)
  - Banking Details Form - Split (DOCX 55.1kb)
  - Banking Details Form - Whole (DOCX 49.2kb)
  - Casual Employment Contract-Academic and General Staff (SAMPLE ONLY: Original to be obtained from HR) (PDF 57.6kb)
  - Casual Employment Contract-TAFE Teachers (SAMPLE ONLY: Original to be obtained from HR) (PDF 71.3kb)
  - Casual Staff Salary Claim Time Sheet - Academic and VET Teaching Staff Only (DOCX 204.1kb)
  - Casual Staff Salary Claim Time Sheet - General Staff Only (DOCX 215.7kb)
  - Casual/Sessional Contract Checklist/Budget Confirmation (DOCX 195.2kb)
  - Change of Name and/or Address Form (DOCX 206.7kb)
  - Checklist of Responsibilities for Selection Panel Members (DOCX 191.5kb)
  - Choice of Superannuation Fund Standard Choice Form (DOCX 54.2kb)
  - Conversion to Non-Casual Employment Checklist (DOCX 205.2kb)
  - Corporate Induction Checklist (DOCX 193.0kb)
  - Employee Assistance Program (EAP) Feedback Sheet (DOCX 27.9kb)
  - Employee Leave Form (DOCX 212.1kb)
  - ESSSuper - Salary Packaging - Accumulation - Voluntary Contributions (DOCX 205.1kb)
  - Fixed Term Contract Renewal Transfer To Continuing Form (DOCX 194.8kb)
  - GSO - Salary Packaging - Revised and New Scheme Member Contributions (DOCX 204.9kb)
  - Guidelines - Convert Casual TAFE Teachers to Non-Casual Employment (DOCX 196.2kb)
  - Higher Duties Allowance (HDA) Form (DOCX 204.9kb)
  - Incremental Advice Form - Academic and General Staff (DOCX 192.1kb)
  - Incremental Progression Form - TAFE Teaching Staff (DOCX 191.5kb)
  - Incremental Progression Guidelines - TAFE Teaching Staff (DOCX 202.6kb)
  - Local Induction Checklist (DOCX 186.6kb)
  - Minority Report (DOCX 186.0kb)
  - New Starter Checklist (DOCX 189.7kb)
  - Occupational Health and Safety (OHS) Induction Checklist (PDF 50.6kb)
  - Outside Studies Program (OSP) Application Form (DOCX 58.4kb)
  - Overtime Claim Time Sheet - General Staff (Non-Casual Staff Only) (DOCX 211.6kb)
  - Performance Plan - Individual (DOCX 222.3kb)
  - Pre-existing Injury or Disease Form (DOCX 181.1kb)
  - Professional Development Plan (DOCX 185.2kb)
  - Referee Check Documentation (DOCX 196.0kb)
  - Relocation Agreement/Reimbursement of Relocation Expenses (DOCX 193.4kb)
  - Request to Establish a New Position (DOCX 207.4kb)
  - Selection Panel Report Form (DOCX 218.5kb)
  - Shortlisted Applicant Summary Sheet (DOCX 192.1kb)
  - Shortlisting Grid (DOCX 200.4kb)
  - Staff Exit Form (DOCX 212.5kb)
  - Supporting Business Case: Recruitment for Existing Position (DOCX 197.2kb)
  - Temporary Appointment/Secondment Request Form (DOCX 216.1kb)
  - UniSuper - Salary Packaging - Member Contributions - Defined Benefit Division and Accumulation Super (DOCX 205.2kb)
  - UniSuper - Salary Packaging - Voluntary Contributions - Accumulation Super (1) (DOCX 206.1kb)
  - UniSuper - Salary Packaging - Voluntary Contributions | Defined Benefit and Accumulation Super (2) (DOCX 204.2kb)
  - Variation to Casual Employment Contract (DOCX 212.5kb)
  - Variation to Sessional Employment Contract (DOCX 212.6kb)
  - VET Teacher Work Plan - 2013 (XLSX 834.2kb)
  - VicSuper - Salary Packaging - Voluntary Contributions (DOCX 204.8kb)
  - VSO Guidelines: Working at a TAFE Institute or With TAFE Students (PDF 2911.4kb)
  - Working From Home Agreement (DOCX 52.1kb)
- Funded Places & Higher Degree by Research Progression - Higher Education Procedure RS1321 [URL]
  - AVCC Code of Practice for Maintaining and Monitoring Academic Quality and Standards in Higher Degree (DOC 67.0kb)
- Guidelines To Assist The Health Care Professional SS1457 [URL]
  - Health Care Professional Certification Form (PDF 288.2kb)
- Hazard Identification, Risk Assessment and Control (HIRAC) Procedure CG988 [URL]
  - Children in University Locations/Activities HIRAC Template (PDF 51.7kb)
  - Hazard/Near Miss Report (PDF 26.7kb)
  - HIRAC Report Template (DOCX 140.8kb)
  - Manual Handling Tasks HIRAC Template (PDF 53.2kb)
  - New Plant or Substance Checklist (PDF 44.7kb)
  - Prevention of Workplace Bullying HIRAC Template (PDF 45.7kb)
  - Register for Hazardous Substances/Dangerous Goods/Chemicals (DOCX 183.9kb)
  - Register for Testing and Tagging of Portable Electrical Equipment (XLSX 12.9kb)
- Health and Safety Management Procedure CG1444 [URL]
  - Annual Occupational Health and Safety Plan Template (DOCX 215.8kb)
  - Quarterly Summary Health and Safety Report (DOCX 232.4kb)
  - Schedule of Health and Safety Management Activities (PDF 36.3kb)
- HEW Linked Classification for General Staff Guidelines HR1517 [URL]
  - Incremental Advice Form - Academic and General Staff (PDF 32.9kb)
  - Performance Plan (DOCX 222.3kb)
  - Professional Development Plan (DOCX 185.2kb)
- Higher Education Withdrawal without Financial Penalty in Special Circumstances Guidelines FN1350 [URL]
  - Application for Special Consideration or Withdrawal Without Financial Penalty in Special Circumstanc (PDF 206.4kb)
  - Health Care Professional Certification (PDF 288.2kb)
- Incident Investigation Guidelines CG1561 [URL]
  - Injury Report Form (PDF 47.1kb)
- Incident Management Procedure CG1558 [URL]
  - First Aid Order Form (PDF 35.5kb)
  - First Aid Report (PDF 78.4kb)
  - Injury Report Form (PDF 47.1kb)
  - University First Aiders Nomination Form (PDF 37.9kb)
- Incident Reporting Procedure CG1560 [URL]
  - Bomb Threat Checklist (PDF 84.1kb)
  - First Aid Order Form (PDF 35.5kb)
  - First Aid Report (PDF 78.4kb)
  - Hazard/Near Miss Report (PDF 26.7kb)
  - Injury Report Form (PDF 47.1kb)
  - University First Aider Nomination Form (PDF 37.9kb)
- Induction Procedure HR961 [URL]
  - Corporate Induction Checklist (DOCX 193.0kb)
  - Local Induction Checklist (DOCX 186.6kb)
  - OHS Induction Checklist (PDF 50.6kb)
  - Pre-existing Injury or Disease Form (DOCX 181.1kb)
- Information For Students Applying For Special Consideration (Including Deferral of an Examination) Guidelines SS1456 [URL]
  - Application for Special Consideration Form (PDF 206.2kb)
  - Health Care Professional Certification Form (PDF 288.1kb)
- Injury Management Policy HR1461 [URL]
  - UB Occupational Rehabilitation Program (DOC 132.0kb)
- Injury Management Procedure HR1462 [URL]
  - UB Occupational Rehabiliation Program (DOC 132.0kb)
  - Workers Injury Claim Form (PDF 142.7kb)
- International Admissions Procedure SS1484 [URL]
  - UB International Student Offer and Acceptance Agreement - Sample Only (PDF 143.9kb)
- International Marketing Material Approval Process Procedure LT1439 [URL]
  - International Marketing Materials Checklist (DOCX 817.7kb)
- International Student Attendance Requirements Procedure LT1572 [URL]
  - International Student Non Attendance - Final Notification Template Letter - SAMPLE ONLY (DOCX 18.9kb)
  - International Student Non Attendance - First Warning Template Letter - SAMPLE ONLY (DOCX 19.8kb)
  - International Student Non Attendance - Second Warning Template Letter - SAMPLE ONLY (DOCX 19.8kb)
  - International Students Attendance Assessment Form - SAMPLE ONLY (DOCX 62.5kb)
- Internationalisation Policy LT1460 [URL]
  - International Plan 2009 (DOC 875.5kb)
- Issue Resolution Procedure CG984 [URL]
  - Hazard/Near-Miss Report (PDF 26.7kb)
  - Provisional Improvement Notice (PIN) - Worksafe Victoria (PDF 3383.5kb)
- Lock Out/Tag Out of Plant and Equipment Procedure CG1551 [URL]
  - Job Safety Analysis (JSA) (PDF 31.8kb)
  - Lock and Tag Register (PDF 26.8kb)
- Managing Disruptive Behaviour Guidelines
  [Document not yet available: ] CG1429 [URL]
  - Managing Disruptive Behaviour Flowchart (PDF 67.4kb)
- Marketing Information and Practices Procedure LT876 [URL]
  - International Marketing Materials Checklist (DOCX 817.7kb)
- Media Relations Guidelines CE1422 [URL]
  - Release Agreement for Images and Testimonials Form - Group (DOCX 1364.2kb)
  - Release Agreement for Images and Testimonials Form - Individual (DOCX 1364.2kb)
- Minor Expense Staff Reimbursements Procedure FN1441 [URL]
  - Minor Expenses Claim Form (PDF 173.9kb)
- Monitoring Course Progression Procedure LT879 [URL]
  - Intervention Interview and Strategy Form (DOCX 183.6kb)
  - TAFE International Student Progress Report (DOCX 182.1kb)
- Operational Requirements for Partner Provider Agreements Procedure CG1442 [URL]
  - Partner Provider Program Delivery Checklist (DOCX 188.5kb)
- Out of Trade Apprentices (TAFE) Guidelines LT1508 [URL]
  - Letter to Out of Trade Apprentices (DOC 24.0kb)
  - Notification of Completion of Training for Australian Apprentices (DOC 86.0kb)
  - Personal Details Amendment Form (DOC 176.0kb)
- Outside Studies Program (Higher Education) Procedure HR1536 [URL]
  - Outside Studies Program Application Form (DOCX 58.4kb)
- Parking Procedure FN1498 [URL]
  - PERMIT FORM A - Parking Permit Application (DOCX 1377.1kb)
  - PERMIT FORM B - Resident Student Parking Permit Application (DOCX 1370.7kb)
  - PERMIT FORM C - Cancel / Replace Parking Permit Application (DOCX 1367.7kb)
  - PERMIT FORM D - Request for the Waiving of Parking Infringements (DOCX 1362.5kb)
  - PERMIT FORM E - Parking Permit Salary Sacrifice Agreement (DOCX 1364.2kb)
- Per Diem Allowances - Overseas Travel Procedure FN938 [URL]
  - Application for Per Diem Travel Allowance - Overseas Travel Only (XLSX 807.7kb)
  - Travel Record and Travel Expenses Diary (XLS 56.5kb)
  - UB Funded Overseas Travel Application Form (DOCX 1384.1kb)
- Performance Review and Development Program Procedure HR1263 [URL]
  - Incremental Advancement Form - TAFE Teaching Staff (DOCX 185.1kb)
  - Incremental Advice Form - Academic and General Staff (PDF 32.9kb)
  - Performance Plan - Individual (DOCX 222.3kb)
  - Professional Development Plan (DOCX 185.2kb)
- Policy Framework Procedure CG1661 [URL]
  - a. Policy Proposal Form (PDF 535.0kb)
  - Policy Form Template - Landscape Colour (DOCX 1358.3kb)
  - Policy Form Template - Landscape Mono (DOCX 179.7kb)
  - Policy Form Template - Portrait Colour (DOCX 1357.2kb)
  - Policy Form Template - Portrait Mono (DOCX 178.5kb)
  - Uni-Wide Comment Sheet (PDF 526.6kb)
- Practical Placements Procedure (VET & VCAL Programs) LT1114 [URL]
  - Practical Placement (Host) Agreement (DOCX 720.4kb)
  - Practical Placement Agreement (DOCX 720.2kb)
  - Practical Placements Host Employer Information (DOCX 679.1kb)
  - Practical Placements Managing OHS Aspects Flowchart (DOCX 676.9kb)
  - Practical Placements Medical Consent Form (Over 18) (DOCX 675.1kb)
  - Practical Placements Medical Consent Form (Under 18) (DOCX 675.2kb)
  - Practical Placements Occupational Health and Safety Questions Checklist (DOCX 671.5kb)
  - Practical Placements Student Information (DOCX 680.9kb)
  - Practical Placements Teacher Checklist (DOCX 685.4kb)
- Project Management Framework Procedure PF1614 [URL]
  - 03. Business Case Template (DOTX 2124.0kb)
  - 04. Project Proposal Template (DOTX 2126.3kb)
  - 05. Project Charter Template (DOTX 1375.0kb)
  - 06. Stakeholder Register (DOTX 2130.5kb)
  - 07. Steering Committee Terms of Reference Template (DOTX 1386.3kb)
  - 08. Communications Plan Template (DOTX 2130.8kb)
  - 09. Quality Management Plan Template (DOCX 2127.2kb)
  - 10. Risk Management Plan Template (DOTX 2133.0kb)
  - 11. Risk Register Template (XLSX 902.5kb)
  - 12. MS Project Template (MPP 511.5kb)
  - 13. Project Management Plan Template (DOTX 2127.0kb)
  - 14. Change Request Template (DOTX 2122.3kb)
  - 15. Issue Action Log Template (XLSX 893.8kb)
  - 16. Status Report Template (DOTX 2128.4kb)
  - 17. Project Review Template (DOTX 2140.8kb)
  - 18. Post Implementation Review Template (DOTX 2139.4kb)
- Purchasing Card Procedure FN1285 [URL]
  - Purchase Card Agreement and Acknowledgement by Cardholder (PDF 72.7kb)
  - Purchase Card Application Form (PDF 634.2kb)
- Purchasing Procedure FN1454 [URL]
  - Business Case Template (DOCX 1368.5kb)
  - Contract Management Flowchart (PDF 18.5kb)
  - Expressions Of Interest Invitation Template (DOCX 1400.1kb)
  - New Supplier or Change of Supplier Application Form (DOCX 805.0kb)
  - Photocopier Request Form (DOCX 1361.8kb)
  - Probity Audit Report Template (DOCX 1361.5kb)
  - Procurement of Goods and Services Process Checklist (DOCX 1370.3kb)
  - Provision of Probity Practioner Services Agreement (DOCX 1364.9kb)
  - Purchasing Thresholds (DOCX 1365.2kb)
  - Schools Experience - New Supplier or Change of Supplier Application Form (DOCX 815.3kb)
- Quality Assurance and Review Process Procedure CG1248 [URL]
  - Corrective Action Request (CAR) Summary Form (DOCX 1372.0kb)
- Recognition of Prior Learning (TAFE) Procedure LT1290 [URL]
  - RPL and RCC Evidence and Assessment Record (DOC 244.0kb)
- Recording Assessment Results (TAFE) Procedure LT1419 [URL]
  - Request for Academic Transcript or Statement of Results (DOCX 184.8kb)
- Records and Document Management Policy IM1477 [URL]
  - Records Disposal Authorisation Form (DOCX 1365.6kb)
- Recruitment and Merit Selection Procedure HR965 [URL]
  - Checklist of Responsibilities for Selection Panel Members (PDF 28.0kb)
  - Minority Report (PDF 20.2kb)
  - Reference Check Documentation (PDF 25.3kb)
  - Relocation Agreement / Reimbursement of Relocation Expenses (DOCX 185.8kb)
  - Selection Panel Report Form (PDF 46.4kb)
  - Shortlisted Applicant Summary Sheet (PDF 30.2kb)
  - Shortlisting Grid (PDF 33.0kb)
  - Temporary Appointment / Secondment Request Form (PDF 53.6kb)
- Refund for Higher Education Domestic Students Procedure FN1329 [URL]
  - Domestic Refund Request Form (PDF 65.2kb)
- Refund for International Students Procedure FN885 [URL]
  - International Refund Calculation Statement (PDF 166.2kb)
  - International Refund Request Form (PDF 350.4kb)
- Removal and/or Exclusion of Students From Class (UB Tec) Guidelines LT1606 [URL]
  - UBTec Student Incident Form (DOCX 51.5kb)
- Request for Quotation (RFQ) and Request for Tender (RFT) Guidelines FN1530 [URL]
  - Contract Management Flowchart (PDF 18.5kb)
  - Expression of Interest Template (DOCX 1369.3kb)
  - Memo to Obtain Legal Advice Template (DOCX 1362.3kb)
  - Procurement of Goods and Services Checklist (DOCX 1370.3kb)
  - Purchasing Thresholds (DOCX 1365.2kb)
  - Request for Quotation - Goods/Services (Facilities) Form (DOCX 1385.9kb)
  - Request for Quotation - Goods/Services (Other than Facilities) Form (DOCX 1385.4kb)
  - Request for Quotation Evaluation Matrix Summary (XLS 29.0kb)
  - Request For Quotation Successful Tenderer Template Letter - Other (DOC 44.5kb)
  - Request for Quotation Successful Tenderer Template Letter - Physical Resources (DOC 40.5kb)
  - Request for Quotation Tender Evaluation Matrix Individual (DOC 52.5kb)
  - Request for Quotations/Tenders Unsuccessful Tenderers Template Letter (DOCX 1365.4kb)
  - Request for Tender - Part B Conditions of Tendering Guidelines - Other (DOCX 1383.1kb)
  - Request for Tender - Part C Approved Supplier Contract Agreement Physical Resources - SAMPLE ONLY (DOC 274.0kb)
  - Request for Tender Evaluation Matrix Individual (DOC 49.0kb)
  - Request for Tender Evaluation Matrix Summary (XLS 43.0kb)
  - Request for Tender Successful Tenderer Template Letter (DOCX 1364.5kb)
  - Request for Tender: Part A - Specifications Template (Facility Services) (DOCX 1381.9kb)
  - Request for Tender: Part A - Specifications Template (Other) (DOCX 1387.2kb)
- Revocation of Awards Procedure LT1603 [URL]
  - TAFE Division Schedule of Certificates (DOC 109.0kb)
- Risk, Health and Safety Forms
  [Document not yet available: Under Review /With Editor 6 December 2012] CG1722 [Domain]
  - Annual Occupational Health and Safety Plan Template (docx, 217kb) (DOCX 216.0kb)
  - Occupational Health and Safety (OHS) Induction Checklist (pdf, 49kb) (PDF 50.5kb)
- School / Directorate / Centre Planning Guidelines CG1261 [URL]
  - 2012 School/Directorate/Centre Operating Plan Template (DOCX 829.0kb)
  - 2012 Summary Operational Plan (DOCX 816.3kb)
- Scope of Registration (VET) Procedure LT1334 [URL]
  - ASQA CEO Declaration (PDF 372.2kb)
  - Course Viability Analysis (CVA) (VET) form (DOTX 1406.1kb)
  - Curriculum Approval (VET) form (DOTX 1405.7kb)
  - Impact Statement - CLIPP (DOTX 1368.5kb)
  - Impact Statement - CUP (DOTX 1367.4kb)
  - Impact Statement - Facilities Services (DOTX 1369.6kb)
  - Impact Statement - ICT (DOTX 1370.1kb)
  - Impact Statement - Library Services (DOTX 1380.2kb)
  - Impact Statement - Schools and Centres (DOTX 1367.9kb)
  - Impact Statement - Student Administration (DOTX 1369.0kb)
  - Impact Statement - Student Connect (DOTX 1369.0kb)
  - Qualification Concept & Business Case (VET) form (DOTX 1435.4kb)
  - Removal from Scope of Registration (VET) form (DOTX 1394.1kb)
  - Removal from Scope of Registration Impact Statements for All Schools & Centres (VET) (DOTX 1368.0kb)
  - Request for Enrolment in Expired Qualification (VET) form (DOCX 1373.8kb)
  - Scope of Registration Transition Arrangements for Equivalent Superseded Qualifications (VET) form (DOTX 1372.6kb)
  - Section A: Adding a New Qualification Flowchart (VET) (PDF 68.6kb)
  - Section B: Adding a New Unit of Competency Flowchart (VET) (PDF 67.8kb)
  - Section C: Transition Arrangements for Equivalent Superseded Qualifications Flowchart (VET) (PDF 93.8kb)
  - Section D - Transition Arrangements for Non-Equivalent Superseded Qualifications Flowchart (VET) (PDF 94.2kb)
  - Section E: Removing a Qualification or Unit of Competency Flowchart (VET) (PDF 93.4kb)
  - Skills Victoria Training System Addition / Deletion form (DOTX 1363.2kb)
  - Trainer Skills Matrix (VET) (XLSX 832.0kb)
  - Training and Assessment Strategy and Resources Matrix (VET) (XLSX 807.2kb)
- Skill Sets (TAFE) Procedure LT1579 [URL]
  - Certificates - Unsealed (TAFE) Application Form (DOC 131.5kb)
  - Locally Approved Skill Sets Registration Form (DOC 213.5kb)
  - Nationally Endorsed Skill Sets Registration Form (DOC 212.5kb)
- Skills Stores Referral Process (TAFE) Procedure LT1343 [URL]
  - RPL/RCC Evidence and Assessment Record (DOC 244.0kb)
- Social Media Guidelines CE1694 [URL]
  - Social Media Registration Form (PDF 139.8kb)
- Space Management Procedure
  [Document not yet available: In Collaboration 4 September 2012] PF1705 [URL]
  - Financial Delegation Application HEW 5 [or equilvalent] and above (DOCX 191.2kb)
  - Move Request Form (PDF 169.3kb)
- Staff Consultancy Procedure HR1474 [URL]
  - Application for Staff Consultancy Approval (DOCX 188.0kb)
- Staff Development (TAFE) Procedure HR1041 [URL]
  - Group Staff Development Application (TAFE) (DOC 81.0kb)
  - Professional Development Application Form - Individual (TAFE) (DOCX 206.1kb)
- Staff Grievance Procedure HR1089 [URL]
  - University of Ballarat Grievance Lodgement Form (DOC 309.5kb)
- Student Appeal Procedure CG1464 [URL]
  - Student Appeal Procedure Register - Sample Only (DOC 106.5kb)
- Student Evaluation of Learning and Teaching Procedure CG1703 [URL]
  - Attachment 1 eVALUate Course and Teaching Survey (PDF 326.5kb)
  - Attachment 2 eVALUate Business Rules and Reporting Framework (PDF 259.0kb)
- Student Excursions Procedure CG1595 [URL]
  - Application for Non-Student/Non-Staff Member to Attend an Excursion (PDF 85.5kb)
  - Application to Conduct an Excursion (PDF 83.8kb)
  - List of Excursion Participants (PDF 85.9kb)
  - Request to Use Own Transport to Excursion (DOCX 141.5kb)
  - Student Excursion Health Report and Consent Form Over 18 Years (PDF 36.0kb)
  - Student Excursion Health Report and Consent Form Under 18 Years (PDF 41.2kb)
- Student Grievance Procedure CG1091 [URL]
  - University of Ballarat Grievance Lodgement Form (DOC 309.5kb)
- TAFE Feedback System Procedure CG1643 [URL]
  - TAFE Feedback System Poster (PDF 322.6kb)
- TAFE Fees Procedure
  [Document not yet available: In Collaboration 8 November 2012] SS1463 [URL]
  - Authority to Invoice Employer or Agency (DOCX 1364.6kb)
- TAFE Teacher Work Plan Guidelines CG1590 [URL]
  - VET Teacher Work Plan - 2013 (XLSX 839.0kb)
- Teacher Delivery and Assessment Checklist (TDAC) LT1485 [URL]
  - Teacher Delivery and Assessment Checklist (DOCX 1394.5kb)
- Team Assessment (TAFE) Guidelines 1282 [URL]
  - Team Assessment Responsibility Plan (DOCX 1363.1kb)
- Transfer Between Registered Providers Procedure LT890 [URL]
  - REGISTERED PROVIDERS - Application for Transfer (PDF 159.8kb)
  - REGISTERED PROVIDERS - Application for Transfer Appeal (Section 1) (PDF 130.7kb)
  - REGISTERED PROVIDERS - Application for Transfer Appeal (Section 2) (PDF 135.3kb)
  - REGISTERED PROVIDERS - Approved on Appeal Sample Letter (DOC 31.0kb)
  - REGISTERED PROVIDERS - Approved Request for Transfer Sample Letter (DOCX 14.6kb)
  - REGISTERED PROVIDERS - Not Approved on Appeal Sample Letter (DOC 30.5kb)
  - REGISTERED PROVIDERS - Not Approved Request for Transfer Sample Letter (DOCX 14.6kb)
- Transfer Between Teaching Locations Procedure LT1472 [URL]
  - TEACHING LOCATIONS - Application for Transfer (PDF 175.5kb)
  - TEACHING LOCATIONS - Application for Transfer Appeal (Section 1) (PDF 128.8kb)
  - TEACHING LOCATIONS - Application for Transfer Appeal (Section 2) (PDF 135.2kb)
- Travel Diary Guidelines FN1500 [URL]
  - Business Travel Guide (PDF 457.5kb)
- Travel Policy FN936 [URL]
  - Application for Per Diem Travel Allowance - Overseas Only (XLSX 807.7kb)
  - Business Travel Guide (PDF 457.5kb)
  - Purchasing Thresholds (DOCX 1365.2kb)
  - Travel Itinerary Form (DOCX 800.7kb)
- Travel Procedure FN937 [URL]
  - Application for Per Diem Allowances - Overseas Only (XLSX 807.7kb)
  - Business Travel Guide (PDF 457.5kb)
  - Campus Travel Contacts and Approved Suppliers (PDF 283.0kb)
  - HIRAC Report Form (DOCX 57.1kb)
  - Interstate and /or Overnight Travel Form (DOCX 74.2kb)
  - Schools and Programs Staff Only Checklist (DOCX 1374.7kb)
  - Staff Requisition for Reimbursement Form (PDF 278.3kb)
  - Staff Requisition for Reimbursement Form (DOCX 1368.2kb)
  - Travel Intinerary Form (DOCX 800.7kb)
  - UB Funded Overseas Travel Application Form (DOCX 1398.5kb)
- UBTec Forms SS1691 [URL]
  - UBTec Student Excursion Consent Form (DOCX 693.3kb)
  - UBTec Student Incident Report Form (DOCX 51.5kb)
- University Branding Guidelines
  [Document not yet available: In Collaboration 23 May 2013] CE1845 [Domain]
  - Certificate Artwork (DOCX 52.1kb)
- Use of Employee's Privately Owned Motor Vehicle Policy FN920 [URL]
  - Private Vechicle Use - Approval Reimbursment Form (DOCX 1364.4kb)
- Validation and Moderation of Assessment (TAFE) Procedure LT1505 [URL]
  - Assessment Tool (VET) Template (DOCX 1420.1kb)
  - Validation of Assessment Schedule (XLSX 1354.2kb)
- VET Teacher Qualifications and Competency Policy CG1674 [URL]
  - Direct Supervision Record Sheet (DOCX 1371.3kb)
  - Teacher and Assessor Profile (DOCX 1387.5kb)
  - Team Assessment Responsibility Plan (DOCX 1363.1kb)
  - Trainer Skills Matrix (XLSX 832.0kb)
- VETiS Course Development and Delivery (TAFE) Procedure LT1044 [URL]
  - Application for a UB Sealed Certificate (DOC 99.0kb)
  - Roles and Responsibilities Checklist - Commercial Agreements (DOC 152.0kb)
  - Teacher and Assessor Profile (DOC 1017.0kb)
  - VETiS Capacity to Deliver Checklist (DOC 814.0kb)
  - VETiS Quality Assurance Checklist 1 (DOC 72.5kb)
  - VETiS Quality Assurance Checklist 2 (DOC 87.0kb)
  - VETiS Quality Assurance Checklist 3 (DOC 88.0kb)
- Vice-Chancellor's Awards For Contributions To Student Learning Guidelines LT1546 [URL]
  - Citations Nomination Form (DOCX 1370.6kb)
  - Teaching Excellence Nomination Form (DOCX 188.9kb)
- Vocational Education and Training (VET) Awards Procedure SS1710 [URL]
  - Application for Replacement Award/Testamur (DOCX 1379.8kb)
  - Application for Replacement Statement of Attainment VET Division (DOCX 805.2kb)
  - Application for University Award (DOCX 195.9kb)
  - Application for Unsealed Award (DOCX 1367.7kb)
  - Personal Details Amendment Form (DOCX 204.3kb)
  - VET Schedule of Awards (DOCX 1367.7kb)
- Withdrawal from all Studies Entry into Campus Solutions ® for Domestic Students Procedure SS1378 [URL]
  - Withdrawal from all Studies Form (DOC 270.5kb)
- Withdrawal from all Studies Entry into Campus Solutions ® for Higher Degrees by Research Procedure SS1397 [URL]
  - Withdrawal from all Studies Form (DOC 166.0kb)
- Withdrawal from all Studies Entry into Campus Solutions ® for TPP Students Procedure SS1407 [URL]
  - Withdrawal from all Studies Form (DOC 160.0kb)
- Withdrawal from All Studies Procedure (Higher Education) SS1717 [URL]
  - Internal Program Transfer (HE) form 0
  - Pre-Withdrawal from All Studies Checklist (HE) (DOCX 1369.1kb)
  - Withdrawal from All Studies Form (HE) (DOCX 189.3kb)
- Work at Height/Fall Prevention Procedure CG1598 [URL]
  - Work at Height HIRAC Template (PDF 69.3kb)
  - Work at Height Permit (PDF 57.0kb)
- Work Based Training and Practical Placement Requirements Procedure LT1712 [URL]
  - Overseas Placement Agreement (Tripartite) (DOCX 437.7kb)
  - Placement Agreement (Tripartite) (DOCX 349.0kb)
  - Placement Agreement (UB & Organisation) (DOCX 344.6kb)
  - Placement Agreement (UB & Student) (DOCX 346.6kb)
  - UB Student Placement Letter (DOCX 30.8kb)
  - VET_&_VCAL_Indemnity_and_Confidential_Medical_ Report_Under_18 (DOCX 675.2kb)
  - VET_&_VCAL_Indemnity_and_Confidential_Medical_Report_Over_18 (DOCX 675.1kb)
  - VET_&_VCAL_Occupational_Health_and_Safety_Questions_Checklist (DOCX 671.5kb)
  - VET_&_VCAL_Placement_Teacher_Checklist (DOCX 685.4kb)
- Working From Home Procedure HR1497 [URL]
  - Working from Home Agreement (DOCX 205.4kb)
- Working With Children Check (WWCC) Procedure HR1314 [URL]
  - Working at a TAFE Institute/With TAFE Students - Who Need a Working with Children Check Guidelines (PDF 2911.4kb)



CRICOS Provider Number	00103D
Policy Code