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To describe the measures to be implemented within Schools and Directorates of the University of Ballarat for the identification of hazards, and for the assessment and control of health and safety risks. It outlines methods for these hazards management activities, and sets minimum performance standards for Schools and Directorates.
The following procedure principally applies to Supervisors and Managers of the University of Ballarat. It applies to:
Hazard: The potential to cause harm to a person or to the natural environment.
Hazards management: The structured process of hazard identification, risk assessment and control aimed at providing a safe and healthy environment for employees, contractors, students, customers and visitors whilst on University premises or whilst engaged in University-endorsed activities.
Risk: A combination of the likely frequency and severity of harm arising from a hazard.
Risk assessment: The process of evaluating likely frequency and severity of harm arising from a hazard.
Risk control: The process of implementing measures to reduce as far as reasonaly practicable the risk associated with a hazard. The control process must follow the control hierarchy, in order, as prescribed in some health and safety legislation. It is important that control measures do not introduce new hazards, and that the ongoing effectiveness of the controls is monitored.
Reasonably practicable: Means practicable having regard to:
Risk control hierarchy: Ranks risk control measures in decreasing order of effectiveness:
The risk control measures implemented for the hazards identified should always aim to be as high in the list as practicable.
Supervisor / Manager: Any employee of the University who:
In this policy and associated documents, the terms "Supervisor" and "Manager" include Senior Managers.
Senior managers: Heads of Schools/Departments/Centres, Directors, Vice-Presidents, Deputy Vice-Chancellors, Senior Deputy Vice-Chancellors, and the Vice-Chancellor.
New: Used to describe plant or substances that have not been previously introduced within the University under the proposed conditions. It covers plant and substances that have never been introduced on site or have been introduced, but for different purposes, in different quantities, in different areas, etc.
Plant: All machinery and fixed appliances. It does not include road-registered vehicles, household consumer goods (eg kitchen refrigerators or microwave ovens), common hand-held tools (drills, sanders, angle grinders, etc), portable items (mobile phones, hand-held instruments, etc), and general office furniture and equipment (eg desktop computers, printers), except where these items contain or generate a substance as defined below.
Substance: All chemicals and materials, in any physical form (liquid, solid, powder, gas, mixtures, etc), used in the course of employees' or contractors' work. It includes, but is not limited to, compressed gases, solvents, radioactive substances, building materials, pesticides, laboratory chemicals, and cleaning chemicals. It excludes cooking ingredients used in food preparation, first-aid products and pharmaceuticals used under qualified supervision.
All Schools/Departments/Centres, Directorates and the Vice-Chancellor's Office must:
Prior to the introduction of any new plant or substance within the School/Department/Centre or Directorate:
Each School, Directorate and the Vice-Chancellor's Office must submit the following documents to the relevant Senior Deputy Vice-Chancellor or Vice-President and to the Manager - Risk, Health & Safety:
Each School/Department/Centre, Directorate and the Vice-Chancellor's Office must keep a central register of completed HIRAC Reports with details of the risk control measures implemented as a result. Registers must be available for auditing by the Risk, Health and Safety Department; a WorkSafe inspector; or another auditor.
The Risk, Health and Safety Department can loan an approved testing device to trained staff members. Test tags are also available from the Risk, Health & Safety Department.
Physical Resources can assist Schools and Directorates that have elected to sub-contract their testing program in identifying competent service providers.
Heads of Schools and Directors are responsible for the overall implementation of the procedure in their School or Directorate (new plant and substances reviews, yearly HIRAC schedules, register of HIRAC Reports, implementation of control measures, quarterly reports, electrical inspection and testing, etc).
Supervisors and Managers are responsible for the implementation of this procedure in relation to the facilities and activities under their control.
Health and Safety Representatives must assist Supervisors and Managers in the implementation of this procedure.
The Manager - Risk, Health and Safety is responsible for:
The various Portfolio Health and Safety Coordinating Teams are responsible for the overall monitoring and supervision of the HIRAC activities across each portfolio.
|Title||Location||Responsible Officer||Minimum Retention Period|
|HIRAC Report||School/Directorates||Head of School/Directors of Directorates||Until superseded by new risk assessment. Most items of legislation specify 5 years as maximum interval between assessments.|
|Quarterly Summary HIRAC Report||School/Directorates||Head of School/Director of Directorates||1 year|
The Hazard Identification, Risk Assessment and Control (HIRAC) Procedure will be implemented throughout the University of Ballarat via: